Fonts 2015 W2

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Fonts  2015 W2

Edit January 2015 See my last posting below with link to files that were developed to fill this need. It has a link to a 'discussion' posting which in turn has links to the files. Now - my original response: Sorry, so far all I've found are.pdf files to be filled out. I suppose in desperation you could set up an Excel sheet with cells aligned to the form and push data into those cells and print on top of the printed pdf file (or your pre-printed W2 form). That method requires a lot of trial and error - I'd make a bunch of copies of the form you've paid money for to do the trial and error process with. One 'hint': to begin with grab a LOT of columns and set their width down to about 2.

Then you can (heaven help me for saying this) merge cells to align with mis-aligned areas on the W-2 form much easier. Keep in mind that when you click 'Merge and Center' it will center the entry, but you can then over-ride that by clicking the other alignment icons in the Alignment section of the Home tab to left or right justify the entry. Other hints: start out by filling the cells on the Excel sheet with numbers or letters to identify them, then print that out onto a copy of your W-2 form and take note of cells that do align or might just need a little adjustment in column widths to get aligned properly.

Adjust row heights to move rows into proper position on the form. Make all your column width/row height adjustments from left to right and top to bottom, that way changes you make later don't mess up alignments you've already gotten correct. This is a tedious process, trust me, I've been there often enough myself. I have to do this kind of thing several times a year for a variety of inputs that we get to work with. Lots of ink, lots of holding up to the light, lots of tweaking of alignment.

Final hint: always do your printing of these setup outputs on the same printer that you will use for the final product. Variations in printer drivers and interpretation of font sizes and such can really ruin your day - your nicely laid out spreadsheet that printed on a W-2 perfectly on the little Brother printer next to your desk goes to pieces when printed on the heavy duty Canon printer down the hall. This kind of thing is actually much easier in Access: you use a scanned graphic file of the form as the background of a Report and put the data cells over the section of the form it needs to show up in and just run a query to do the job rather quickly. As you hinted at, even Word might be better so you could set up a Mail Merge from an Excel data sheet. Maybe someone else will be better at tracking down an Excel template for you. I am free because I know that I alone am morally responsible for everything I do.